Personal Data Protection Policy Statement
of the Singapore Business Network on DisAbility
We process your personal data in accordance with the applicable personal data protection laws, in particular to the Singapore Personal Data Protection Act (“PDPA”).
The SBNoD is a network focused on sharing best practices in terms of employment of persons with disabilities. Our network has members (“Members”) and friends (“Friends”).
II. Controller of the personal data
By collecting, using and disclosing personal data to animate the Network, we, SBNoD, are the controller of the personal data.
Singapore Business Network on DisAbility
Email : [firstname.lastname@example.org]
III. Data protection officer
Any requests and complaints shall be addressed to our Data Protection Officer.
Phone: +65 6408 8000
IV. Personal Data
“Personal Data” is data, whether true or not, about an individual who can be identified from that data or from that data and other information to which an organisation has or is likely to have access.
In the course of the animation of the SBNoD and in order to operate effectively, we may collect, use and disclose personal information about individuals, including but not limited to:
· personal information of individuals sending us inquiries;
· personal information of individual featured in the articles or stories that our Members or Friends publish on our Website and our LinkedIn Account; and
· personal information about the employees of our Members or Friends involved with the SBNoD.
SBNoD does not collect biometric data.
SBNoD obtains the consent, if necessary, of individual before collecting, using and disclosing Personal Data. Such consent is given via our contact us page on our Website or emails.
When a Member or a Friend uses and/or discloses third parties’ Personal Data in an article or story published on our Website or LinkedIn Account, that Member or Friend must to obtain all consents, if necessary, from such third parties to collect, use and disclose Personal Data for the purposes as set out above.
VI. Purposes of collection, use and disclosure of Personal Data
We may collect, use and disclose Personal Data for the purposes of:
(i) you becoming a Member or a Friend;
(ii) answering to a request sent to us;
(iii) publishing articles and stories on our Website;
(iv) displaying, maintaining and improving our Website and LinkedIn Account;
(v) sending updates, event invitations, newsletters or publications and marketing materials to our Members, Friends and Members and Friends’ employees who are involved with the SBNoD;
(vi) obtaining feedback for participation to our events or our network;
(vii) all other purposes necessary and/or incidental to our business and all purposes necessary for or related to any of the above purposes; and
Should Personal Data be required to be used for a new purpose, your approval will be obtained prior to using your Personal Data for the new purpose or you will be notified respectively, provided that no exemption to the consent or notification obligations applies according to the PDPA.
VII. Disclosure and Transfer of Personal Data
Personal Data may be disclosed within the SBNoD, to any of its existing or future third party/ies such as auditors, professional consultants or advisors (including law firms), accountants, agents, insurers, governmental bodies and authorities or any other third party in order to satisfy the Purposes for which the Personal Data have been collected.
Personal Data may also be transferred outside of Singapore in accordance with the requirements of the PDPA and in order to satisfy the Purposes for which the Personal Data have been collected.
Personal Data published on our website is stored on the Cloud in the USA via our Website service provider, Squarespace Inc.
Personal Data not published on our website is stored in Singapore.
Appropriate technical, organisational and administrative security measures are in place to protect Personal Data against unauthorised access, collection, use, disclosure, copy, alteration, accidental loss or theft, destruction, damage or similar risks. Our security measures are continuously improved in line with technological developments by our Website service provider.
All individuals involved with the SBNoD are made aware of the importance of maintaining confidentiality of the Personal Data collected from you. The access to Personal Data by our individuals involved with the SBNoD is on a need-to-know basis only.
The SBNoD will keep Personal Data no longer than is necessary for the Purposes it was collected. The SBNoD will take all reasonable steps to ensure that all Personal Data is destroyed, permanently deleted or anonymised if it is no longer required for those Purposes.
The SBNoD implemented policies to ensure proper destruction of confidential documents once they are no longer needed (use of shredders and/or deletion from our server).
Personal Data held by us is usually provided either by you and the SBNoD is therefore not responsible for its accuracy in the first instance. However, if there is a complaint about the inaccuracy of Personal Data kept by us that complaint can be referred to the Data Protection Officer.
XI. Rights of Data Subject
You have the right to withdraw your consentto the collection, use and disclosure of your Personal Data. In the event that you have withdrawn your consent, we will advise you on the consequences of the withdrawal and will cease to use or disclose the Personal Data in case your consent is not legally required.
You have the right to access and correct information held about you by us and, if the details are inaccurate, you may request that the data shall be amended. The right of access and correction can be exercised in accordance with the PDPA. Any access request may be subject to a fee to meet the cost in providing you with details of the information we hold about you. Such request shall be made in writing to the Data Protection Officer at the address indicated above.
XII. Use of our Website and Cookies
The SBNoD uses the services of Squarespace, Inc, our Website service provider, which assist with the display, maintenance and improvement of our Website. Personal Data collected via our website is controlled by the SBNoD and processed by Squarespace.
By accessing or using the Website, you agree to the terms of this Policy and consent that we will collect, use and share your information in the following ways:
(a) Our Cookies
Cookies are small text files that are stored on your computer. Most of the cookies we use are deleted from your hard drive after the end of the browser session (so-called session cookies). In addition, we offer the option of storing certain cookies, optionally and on a voluntary basis, for a longer time to further enhance your user experience. Cookies can be blocked in your browser. However, if cookies are blocked, parts of our website may no longer function correctly.
The cookies active on our website are as follows: